How to make a letterhead

Choose a size

Use US Letter, 8.5 by 11 inches, if you are in the United States or Canada. Use A4, 210 by 297 millimeters, almost everywhere else. The editor has a switch for both. The size guide lists margins, pixel sizes at 300 DPI, and the envelopes that match.

Choose a layout

Start from a template that matches how formal you are. A law firm usually wants a centered masthead. A studio often wants the name large and the contact line small. If the letter itself is the point, use the Quiet Footer and let the page stay empty. You can change layouts without retyping your details.

Add your details

Type the name, a short description, the address, a phone number, an email address, and a website. Leave a field blank if you do not want it printed. Upload a logo if you have a sharp PNG, JPG, or SVG. A white logo will vanish on ivory paper, so upload the dark version.

The sample text, Harbor & Pine, is there so the first screen looks like a finished letterhead. Replace it before you download. There is a button that clears it in one step.

Check the placement

Turn on the sample letter. The gray paragraphs show where a real letter will sit. They are a guide, not part of the stationery. Leave “Include the sample letter in the downloaded file” unchecked unless you are showing someone the layout on purpose.

Download the file

You get three files:

• PDF for home printers, office printers, and print shops. The typefaces are embedded.
• SVG for Illustrator, Inkscape, Figma, and any tool that edits vectors.
• PNG at 300 DPI for Word, Google Docs, slides, and email.

There is no watermark and no “free preview” that stops when you click download.

Use it in Word or Google Docs

The reliable way to write a letter is to set your margins so the words clear the masthead, then print that letter onto the letterhead, or print the letterhead PDF and run the sheets through again. If you would rather keep everything in one document:

1. Download the PNG.
2. In Word, open the header, choose Insert, then Pictures, and select the PNG.
3. Set the wrapping to Behind Text and resize the picture to the full page, 8.5 by 11 inches or A4.
4. Set the top margin near 2 inches and the bottom margin near 1.15 inches, then compare it with the placement guide. Side margins of about 1 inch are a safe start.

Google Docs is similar and a little fussier: Insert, Image, then image options, Behind text, and drag the picture to the page size. Printing the PDF as blank stationery and writing the letter separately is still the cleaner method.

Save a project file

The editor keeps your in-progress letterhead in this browser. If you clear the browser’s storage, that copy goes with it. Download the project file if you want to reopen the editable design tomorrow or on another computer. That file is also free, and it does not require an account.

Make a letterhead

Questions