Nonprofits
Nonprofit letterhead for thank-you notes and ordinary mail
Thank-you letters, grant replies, and board mail should carry the organization’s public name and a way to send something back. The mission, if it appears, should fit on one line.
Public name and legal name
Use the name people already know. If the legal name is different, put it in the footer note: “Harbor Food Commons is a project of …” An EIN is useful on some gift acknowledgements and noisy on everyday stationery. Many organizations print it on the thank-you letter and leave it off the sheet they use for everything else.
A mission line, not a paragraph
The Centered Mission template puts a small color square, the name, and the tagline in the middle of the header. The tagline wraps if it is long, but a letterhead is happier with a dozen words than with a paragraph. “A community food pantry” tells a stranger enough.
Keep fundraising language out of the masthead. Urgency belongs in the letter, where it can change. The sheet should still be appropriate in March.
Download the file without an account
Download the template free. No account, no email address, no watermark. The PDF is the file to print. Save the project file on the office computer so the next volunteer starts from the same letterhead.
Questions
Should the EIN be on the letterhead?
It can be, in the footer note. Many nonprofits put the EIN in the acknowledgement letter instead, and keep everyday stationery to the name, address, and phone.
Is there a fee for the PDF?
No. The PDF, SVG, and PNG are free to download, without an account.
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